Warren County Genealogical Society
Warren County, Ohio
Chapter of Ohio Genealogical Society
Will and Estate Records
General Information


(513) 695-1144


406 Justice Drive, Lebanon, Ohio 45036
Hours: 9 AM-4 PM Monday through Friday

Driving Directions


Wills:  These records began in the Common Pleas Court in 1803 and were called OCPís.  They were organized by box number and then a number within the box. The recording of these records continued in the Common Pleas Court records until the Probate Court was created in 1852.  The records were then organized by starting with box #0 and then arranged alphabetically within the box.  Wills provide proof of kinship by naming children, grandchildren or other relations. There are three types of wills:  Holographic will (testator writes, dates and signs a will); attested will (drafted by another party i.e. lawyer); or nuncupative will (verbal will dictated at deathbed with 2 or 3 witnesses present that petition the court within a certain number what they heard and put it in writing).  Sometimes these records can provide glimpses to the property owned, religious beliefs, burial wishes and estate division instructions.  Not all will records have the same contents.  Some papers that might be included are as follows:  Letters of Administration, Executorís Bonds, the Will, Inventory, Sale Bill, and notes for payments of various bills & receipts (such as coffin and funeral expenses).  Executor & Administratorsí reports often contain detailed information of the income and expenses of the estate and division of money, land and personal property among the heirs.  Married daughters are often mentioned by their married names.  Omissions could occur for any reason but the most common are 1) the deceased already transferred property to that heir; 2) the heir / child died before the will was created or was born after the deceasedís death or 3) the heir / child was disowned.  Sometimes these records will reveal the testatorís place of origin if it names relatives who survive in another country.  Make sure to look for people who share the same surname, they invariably are related. The copybooks for docket of estates (DE), will record book (WR) and civil dockets (CD) are shelved in their research room, the originals are secured in the back room.

Estate Settlements: If a person dies without making a will the estate is considered intestate and the probate judge appoints an administrator to oversee the estate settlement & distribution.  Estate records prior to 1852 are found in the Common Pleas Court records (estate record books are called OCPís). Estate Inventories often are very detailed and include a complete listing of the deceasedís personís belongings both personal and real.  If the estate was sold, there should be a report that lists who bought each item and for how much.  Sometimes this list is reproduced in the record books. Make sure to copy the Letters of Administration, Sale Bill and Estate Inventory.  Also check the newspapers to see if a notice was posted about heirs coming forward to settle the estate.

For information on the probate process or estate distribution process click here.




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This page was created 12 July 2006 and last updated on 01 September 2010